Capabilities
Targeted for medium to large size businesses, the system has a strong emphasis on shared business services.It has the potential to offer customised options to make it versatile in addressing the diverse needs of individual organisations.
The system's core competency is the general ledger that records and stores financial transactions supported by a variety of fully integrated modules such as accounts payable, accounts receivable, fixed assets, and budgeting.
System Structure and Details
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User Interface
The user interface is consistent with other MS applications including Microsoft Office - Word, Excel and Outlook.
This ensures that new users, non accountants and administrators can quickly learn to navigate around the system. -
Delivery
Users have the choice of:
an 'insourced' solution where they manage their financial, payroll and human resources on their own infrastructure
OR
an 'outsourced' solution where they contract GPQ to install AND/OR manage their financial, payroll and human resources on a fee for service basis.
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Reporting
There are a number of reporting tools that allow users to take advantage of inbuilt templates or to customise their own reports.
Generated in HTML, reports can be easily viewed online, attached to an email or viewed in an email.
General ledger reports are run via the Account Schedules tool. This is a powerful tool that allows users to query the general ledger and develop complex reports for analysis.
JET Reports, which are part of the systems reporting technology, offer greater reporting options than an Excel format. They also allow the user to interrogate the transactional data directly back via a drill down facility.
Reports can also be scheduled to be generated automatically and sent to different managers at specific times. -
Internal Control and Security
The system uses role based logins to authenticate user interactions.
GPQ sets the initial password with the user having full control over resetting passwords whenever they wish. Permissions to finance data is set by GPQ and can be customised.
A set of generic roles, which cover popular uses, are predefined however, custom roles can be assigned to users. Any aspect of data can be secured to specific users in a number of ways. Users can have specific restrictions that allow them to Read, Insert, Edit, Delete or Execute only the data they need to including reports, tables and codes.
Access to all financial data via reports and inquiries can be restricted so that authorised personnel only see the data relevant to their role.
All transactions are logged in audit trails by date and User ID. Time registers and change log functions are also available.
The system has a robust disaster recovery septum in place to ensure business continuity. -
Chart of Accounts
A chart of accounts can be built based upon the users requirements with the product lending itself to customisation around each business structure and organisation.
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Remote Access
Remote access is available via Windows Terminal Services.
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Interfacing and Data Migration
A range of tools are available to enable connectivity with third party software.
MS NAV Dataport allows import of data into and out of the MS NAV database; this can be used to migrate data from legacy applications. Any ODBC compatible applications can extract data from MS NAV.
MS NAV C/Front tool provides an API to MS NAV allowing external applications to operate as a client for the MS NAV database. Additionally using ActiveX controls, MS NAV C/OCX, can allow an external application to be called and populated with predetermined data.